Council

That Council Agenda CL 12-2024, BE ADOPTED, as presented.

That Minutes CL 11-2024, being the minutes of the open and closed sessions of the City Council meeting held on Tuesday, June 18, 2024, BE ADOPTED as presented.

That the following Consent Reports BE RECEIVED and the recommendations contained therein, BE APPROVED: 1. 11.1 DF 9-2024 – Canada Community Building Fund 2. 11.2 DF 10-2024 – Tracking Statements to May 31, 2024 3. 11.3 DS 31-2024 – Part Lot Control By-laws for Council Approval (D27-07- 2024 to D27-12-2024) 4. 11.4 PWCS 44-2024 – Upper's Grove Site Alteration 5. 11.5 PWCS 46-2024 – Project Status Update – New Mausoleum Design (Project No. 502CS4004) At this time, Members of Council requested Items 11.1, 11.4 and 11.5 be considered separately. The Mayor called the vote on the balance of the Motion as follows: That the following Consent Reports BE RECEIVED, and the recommendations contained therein, BE APPROVED: 11.2 DF 10-2024 – Tracking Statements to May 31, 2024 11.3 DS 31-2024 – Part Lot Control By-laws for Council Approval (D27- 07-2024 to D27-12-2024)

That Correspondence Item CL-C 34-2024, being a memorandum from J. Letourneau, Legislative Assistant, dated July 9, 2024, respecting Heritage Advisory Committee motion regarding Turning of the Sod Event, BE RECEIVED for information and the following recommendations BE APPROVED: 1. That Council DIRECT staff to work with the Heritage Advisory Committee’s Turning of the Sod working group to host a commemorative event on November 30, 2024; 2. That Council APPROVE a $5,000 budget overrun to cover the cost of a commemorative plaque; and 3. The Mayor BE AUTHORIZED to request funding from the St. Lawrence Seaway Management Corporation to cover the cost of a commemorative plaque.

That Report PWCS 38-2024, dated July 9, 2024, Expression of Interest - Whyte Arena, BE RECEIVED, and the following recommendations BE APPROVED: 1. That Council DIRECT staff to work with the Thorold Community Activities Group (TCAG), 128 Thorold Flying Dragons Royal Canadian Air Cadets Squadron and Thorold Minor Soccer Club to develop a collaborative Operational Plan and report back to Council; 2. That staff BE DIRECTED to identify and estimate the required Capital Improvements and potential funding sources needed to sustain the ongoing operation of the Whyte Arena for the duration of the short term Operational Plan; 3. That the details of the Operational Plan and Capital Improvement Plan BE PRESENTED to the Parks, Trails and Recreation Advisory Committee for comments. Thorold City Council Open Session Minutes CL 12-2024 July 9, 2024 Page 7 The following friendly amendment was accepted by the Mayor, and the mover and seconder of the motion: That the Motion BE AMENDED to read as follows: That Report PWCS 38-2024, dated July 9, 2024, Expression of Interest - Whyte Arena, BE RECEIVED, and the following recommendations BE APPROVED: 1. That Council DIRECT staff to work with the Thorold Community Activities Group (TCAG), 128 Thorold Flying Dragons Royal Canadian Air Cadets Squadron and Thorold Minor Soccer Club to develop a collaborative Operational Plan and report back to Council; 2. That staff BE DIRECTED to identify and estimate the required Capital Improvements and potential fun

That Report PWCS 66-2024, dated July 9, 2024, respecting RFP Award - Allanburg Community Centre Renovation Design (Project No. 602AL4002), BE RECEIVED, and the following recommendations BE APPROVED: 1. That the Design Contract for the Allanburg Community Centre Renovation Project BE AWARDED to Quartek Group Inc., at a contract price of $108,500.00, excluding HST; Thorold City Council Open Session Minutes CL 12-2024 July 9, 2024 Page 8 2. That funding for this expenditure BE ALLOCATED from the Capital Asset Replacement Reserve; and, 3. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That Report PWCS 67-2024, dated July 9, 2024, respecting Operations Centre Update, BE RECEIVED, and the following recommendations BE APPROVED: 1. That the additional scope change in the amount of $364,427.12 + HST to complete the Municipal Operation Centre Rehabilitation Project BE APPROVED; 2. That additional funding in the amount of $133,932.75 + HST BE APPROVED from Development Charges; 3. That additional funding in the amount of $65,439.62 + HST BE APPROVED from the Water Reserve; 4. That additional funding in the amount of $65,439.62 + HST BE APPROVED from Sewer Reserve; and 5. That additional funding in the amount of $99,615.13+ HST BE APPROVED from Internal Financing.

That Report PWCS 72-2024, dated July 9, 2024, respecting Emergency Splash Pad Repair, BE RECEIVED, and the following recommendations BE APPROVED: 1. That this report BE RECEIVED for information purposes as an emergency splash pad repair was approved by the CAO; and 2. That funding in the amount of $7,900 excluding HST BE APPROVED, as an emergency general budget overrun.

WHEREAS Thorold City Council has adopted the City’s Strategic Plan, 2024-2027 and Beyond; WHEREAS the Strategic Plan emphasizes resident participation in civic life and the promotion of cultural activities to enhance social connections within the community; WHEREAS hosting special events within the City of Thorold is crucial for fostering, promoting, and sustaining community engagement and well-being; WHEREAS the Community Market Working Group has facilitated collaboration between staff and Council members, generating ideas, providing guidance, and supporting event organization, thereby contributing significantly to the vitality of the Community Market and the City of Thorold’s social fabric; and WHEREAS the City of Thorold hosts various special events that also further community well-being by encouraging resident involvement in civic activities and strengthening social ties, and these special events may also benefit from enhanced opportunities for collaboration between Council members and City staff. Thorold City Council Open Session Minutes CL 12-2024 July 9, 2024 Page 11 NOW THEREFORE BE IT RESOLVED that the Council of the City of Thorold enacts as follows: 1. That Council APPROVES the establishment of a Special Events Working Group to facilitate regular or as-needed engagement between City Staff and Council members, for the purpose of enhancing collaboration, support, planning, and coordination respecting special events held within the City of Thorold, including, but not

That Council APPROVES the appointment of Councillors Dekker, De Divitiis, and O'Hare to the Special Events Working Group.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: 1. A Matter Respecting Advice that is Subject to Solicitor-Client Privilege, Including Communications Necessary for that Purpose, under Section 239(f) of the Municipal Act, 2001 - Respecting Thorold Museum Governance.

That Confidential Update, dated July 9, 2024, respecting Thorold Museum Governance, BE RECEIVED, and that staff PROCEED as directed in closed session.

That the following by-laws BE NOW READ and DO PASS: 1. Bill 48-2024 – A By-Law to Exempt Block 53, Plan 59R-18015 from Part Lot Control (136, 140, 142, 146 & 150 Willson Drive) – Towpath Estates Subdivision; 2. Bill 49-2024 – A By-Law to Exempt Block 54, Plan 59R-18022 from Part Lot Control (122, 126, 130, & 132 Willson Drive) – Towpath Estates Subdivision; 3. Bill 50-2024 – A By-Law to Exempt Block 55, Plan 59R-18035 from Part Lot Control (102, 106, 110, 112, 116 & 120 Willson Drive) – Towpath Estates Subdivision; Thorold City Council Open Session Minutes CL 12-2024 July 9, 2024 Page 13 4. Bill 51-2024 – A By-Law to Exempt Block 57, Plan 59R-17893 from Part Lot Control (12, 6, 10, 12 & 16 Whelan Court) – Towpath Estates Subdivision; 5. Bill 52-2024 – A By-Law to Exempt Block 60, Plan 59R-18025 from Part Lot Control (21, 25, 29 & 31 Whelan Court) – Towpath Estates Subdivision; 6. Bill 53-2024 – A By-Law to Exempt Block 61, Plan 59R-17902 from Part Lot Control (1, 5, 9, 11, 15 & 19 Whelan Court) – Towpath Estates Subdivision; 7. Bill 54-2024 – A By-Law to Authorize the Execution of the Municipal Funding Agreement for the Canada Community Building Fund; and 8. Bill 55-2024 – A By-law to Adopt, Ratify and Confirm the Actions of City Council at its Meeting held on July 9, 2024.