Council

That Council Agenda CL 7-2025, BE ADOPTED, as presented.

That Minutes CL 6-2025, being the minutes of the open and closed sessions of the City Council meeting held on Tuesday, April 8, 2025, BE ADOPTED as presented.

That the following Consent Reports BE RECEIVED and the recommendations contained therein, BE APPROVED: 11.1 CLK-C 10-2025 Respecting Bill 39-2025, a Bill to Amend By-Law 31-2023, being a By-law to Establish Certain Offices and to Appoint Persons to Hold Such Offices 11.2 DF 10-2025 Budget Overrun and Reallocations as of April 8, 2025

That Report CAO 1-2025, dated April 29, 2025, respecting Personnel Policy Updates, BE RECEIVED and the following recommendations BE APPROVED: Thorold City Council Open Minutes CL 7-2025 April 29, 2025 Page 4 1. That Council APPROVE amendments to 1200A-01 – Recruitment and Hiring Policy as shown in Appendix B; 2. That Council APPROVE amendments to 1200A-03 – Vacation Policy as shown in Appendix B; 3. That Council APPROVE amendments to 1200A-04 – Retirement Policy as shown in Appendix B; 4. That Council APPROVE amendments to 1200A-05 – Corporate Vehicle Policy as shown in Appendix B; 5. That Council REPEAL 1200-01 Classes of Employment Policy – February 7, 2012; 6. That Council REPEAL 1200-02 Health & Safety Policy – February 7, 2012; 7. That Council REPEAL 1200-05 Medical Examinations – May 5, 1987; 8. That Council REPEAL 1200-38 Negotiating Process – March 1, 1999; and 9. That Council REPEAL 1200-40 Crossing Guard Program – November 5, 2002.

That Report CLK 3-2025, dated April 29, 2025, respecting Proposed Amendments to Public Forum Committee Meeting Procedures, BE RECEIVED and the following recommendations BE APPROVED: 1. That Council APPROVE the proposed amendments to the Public Forum Committee Meeting Procedures attached herein as Appendix 2; and Thorold City Council Open Minutes CL 7-2025 April 29, 2025 Page 5 2. That Council DIRECT staff to formalize the proposed amendments of the Public Forum Committee Meeting Procedures, by bringing forth a by-law to amend By-law 26-2021, for consideration by Council at a future meeting. Councillor D'Angela requested a recorded vote.

That Report CLK 4-2025, dated April 29, 2025, respecting Bill 38-2025, A Bill to Amend By-law 79-2017, being the City’s Animal Care and Control By-law, BE

That Report DF 9-2025, dated April 29, 2025, respecting Procurement and Budget Control Policy Updates, BE RECEIVED and the following recommendations BE APPROVED: 1. That Council APPROVE the attached revision to Procurement/Purchasing Policy 300-01; 2. That Council APPROVE the attached Budget Control Policy 300-33 to replace Budget Overrun Policy 300-17 and Budget Re-allocation Policy 300-29; and 3. That Council RECEIVE AND APPROVE the associated Bills, included for Council’s consideration in this meeting’s Agenda.

That Report PWCS 19-2025, dated April 29, 2025, respecting Assumption of Confederation West Phase 8 Subdivision, BE RECEIVED and the following recommendations BE APPROVED: Thorold City Council Open Minutes CL 7-2025 April 29, 2025 Page 7 1. That the Assumption of Confederation Heights West Community Phase 8, as per the Subdivision Agreement as outlined in report PWCS 19-2025, BE APPROVED.

That Report PWCS 24-2025, dated April 29, 2025, respecting 2025 Rural Roads Tar and Chip Program – Tender Award (102EN5002), BE RECEIVED and the following recommendations BE APPROVED: 1. That a budget reallocation of $90,000 from the Crack Sealing Budget and $100,000 from the Urban Roads Budget BE REALLOCATED to the Rural Roads Project; 2. That Request for Tender No. 102EN5002, respecting the Rural Roads and Tar & Chip Program (Multiple Locations), BE AWARDED to Circle P. Paving Inc., at a contract price of $448,289.31, including contingency and excluding HST; and, 3. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That Report PWCS 25-2025, dated April 29, 2025, respecting 2025 Urban Roads Resurfacing Program – Tender Award (102EN5001), BE RECEIVED and the following recommendations BE APPROVED: Thorold City Council Open Minutes CL 7-2025 April 29, 2025 Page 8 1. That the Request for Tender No. 102EN5001, respecting the 2025 Urban Roads Resurfacing Program BE AWARDED to Niagara Concrete Forming and Finishing Limited, at a contract price of $507,874.00, including contingency and excluding HST; and, 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That Report PWCS 28-2025, dated April 29, 2025, respecting Declaration of Fire Station 3 as Surplus to City's Needs, BE RECEIVED and the following recommendations BE APPROVED: 1. That the former Fire Station #3 property at 7 River Street and the adjacent vacant lot BE DECLARED surplus property as outlined in Report PWCS 28-2025; 2. That funding in the amount of $4,500 BE TRANSFERRED from the Municipal Land and Building Reserve to secure an appraisal of value of the subject properties; and, 3. That Staff BE DIRECTED to report back to Council with options for the disposal of the subject properties.

WHEREAS the motor racing industry is a vital contributor to the local economy, generating significant revenue through events, tourism, and local employment; WHEREAS the motor racing industry in the region relies heavily on the importation of specialized equipment, parts, and supplies from the United States, including specialized racing tires, which may be subject to tariffs imposed by the United States government; WHEREAS the imposition of these tariffs could increase the cost of motor racing operations, affecting the financial sustainability of local businesses; WHEREAS the local economy could suffer adverse effects due to increased operational costs in the motor racing industry, which could lead to job losses, reduced tax revenue, and a decrease in the community’s access to a valuable recreational and tourism asset; AND WHEREAS the Government of Canada provides a framework for requesting tariff remission under specific circumstances, and the Department of Finance, in consultation with other relevant federal departments, has the authority to grant remission relief through an Order in Council, if deemed necessary, to address exceptional economic impacts. NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Thorold enacts as follows: 1. That Thorold City Council SUPPORTS the tariff remission requests of Thorold businesses and urges the Government of Canada to grant due consideration to requests for tariff relief.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: 1. A Matter respecting a proposed or pending acquisition or disposition of land by the municipality or local board under Section 239(2)(c) of the Municipal Act, 2001, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board under Section 239(2)(k) of the Municipal Act, 2001 – Update and request from K. Blackley, Broker, respecting the Keefer Mansion listing 2. A Matter respecting a proposed or pending acquisition or disposition of land by the municipality or local board under Section 239(2)(c) of the Municipal Act, 2001; a matter respecting a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board under Section 239(2)(k) of the Municipal Act, 2001; and information supplied in confidence by a third party under Section 239(2)(i) of the Municipal Act, 2001 – Ormond St. N. properties 3. A Matter Respecting Educational or Training Sessions, wherein no Council business or decision making shall be materially advanced, under section 239(3.1) of the Municipal Act, 2001 - Educational session respecting the regulatory, management, and financial requirements of cemetery operations, and the City's Cemetery Services Master Plan

That Confidential Information, dated April 29, 2025, respecting Keefer Mansion listing, BE RECEIVED, and that staff proceed as directed in closed session.

WHEREAS By-law 21-2002 amended the zoning of 14 St. David St. W. (the “subject lands”) to permit its use as a heritage inn (interpreted as equivalent to a Country Inn), as well as a restaurant, office, and related accessory uses; AND WHEREAS it was always the City of Thorold's intention to maintain these permitted uses, but they were unintentionally omitted in By-law 60- 2019, being the City’s Comprehensive Zoning by-law. NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Thorold enacts as follows: Thorold City Council Open Minutes CL 7-2025 April 29, 2025 Page 12 1. That Thorold City Council DECLARES that the subject lands possess legal non-conforming rights for use as a heritage inn, restaurant, office, and associated accessory uses.

That Confidential Information, dated April 29, 2025, respecting Ormond St. N. properties, BE RECEIVED, and that staff proceed as directed in closed session.

That Educational Session respecting the regulatory, management, and financial requirements of cemetery operations, and the City's Cemetery Services Master Plan, BE RECEIVED.

That Bill 38-2025, a By-law to Amend By-law 79-2017, being the City of Thorold's Animal Care and Control By-law, BE

That the following by-laws BE NOW READ and DO PASS: 1. Bill 37-2025 – A By-law Respecting Assumption of Confederation West Phase 8 Subdivision; 2. Bill 39-2025 – A By-law to Amend By-law 31-2023, being the City's Appointment of Office By-law; 3. Bill 40-2025 – A By-law to Revise the Procurement Policy; 4. Bill 41-2025 – A By-law to Adopt a Budget Control Policy; and 5. Bill 42-2025 – A By-Law to Adopt, Ratify and Confirm the Actions of City Council at its Meeting Held on April 29, 2025.