Council

That Council Agenda CL 21-2024, BE ADOPTED, as amended, to: 1. Move Item 12.3 Report PWCS 106-2024 Thorold Museum and Cultural Centre Project Update to after Item 9.2 Thorold Museum presentation; 2. Move Item 12.7 Report PWCS 113-2024 Upper’s Lane Extension – Project Update, and Item 14.1 Motion respecting Upper’s Lane Extension, to after closed session; and 3. Move Item 11.9 Report CLK 6-2024 Request for Proposal, Realtor Services for Keefer Mansion, to after closed session

That the following Minutes BE APPROVED, as presented:  PF 5-2024, being the Minutes of the Public Forum Committee Meeting held on Tuesday, November 12, 2024  CL 19-2024, being the Minutes of the Council Meeting held on Tuesday, November 12, 2024  CL 20-2024, being the Minutes of the Special Council Meeting held on Tuesday, November 26, 2024

That Report PWCS 106-2024, dated December 10, 2024, respecting Thorold Museum and Cultural Centre Project Update, BE RECEIVED, and the following recommendations BE APPROVED: 1. That the Thorold Museum Working Group’s presentation of the Concept Plan for the Thorold Museum and Cultural Centre Project BE RECEIVED; and, Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 4 2. That Council PROVIDE DIRECTION regarding the preferred project scope and related budget; and, 3. That staff BE DIRECTED to prepare a report outlining funding options for the costs not covered by the Green and Inclusive Community Building Grant; and, 4. That Council APPOINT two (2) members of City Council to the Thorold Museum Board; and, 5. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements with the Government of Canada respecting the transfer of funds under the Green and Inclusive Community Building Grant. The following friendly amendments were accepted by the Mayor, and mover and seconder of the motion: That the Motion BE AMENDED to read as follows: That Report PWCS 106-2024, dated December 10, 2024, respecting Thorold Museum and Cultural Centre Project Update, BE RECEIVED, and the following recommendations BE APPROVED: 1. That the Thorold Museum Working Group’s presentation of the Concept Plan for the Thorold Museum and Cultural Centre Project BE RECEIVED; and, 2. That Council PROVIDE DIRECTION regarding the preferred project scope and related budget; and, 2.

That the following Consent Reports BE RECEIVED and the recommendations contained therein, BE APPROVED: 11.2 CL-C 46-2024 RSC Resolution Regarding Thorold Secondary School Request 11.5 CLK-C 23-2024 Outstanding Approval of Public Meeting Minutes 11.6 CLK-C 24-2024 Support for the Motion on Sustainable Municipal Funding from the Town of Aurora 11.8 CLK 5-2024 Request for Proposal for Integrity Commissioner Services (RFP CLK 2024-01) 11.10 DF 18-2024 Tracking Statements to Sep 30, 2024 Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 6 11.11 DF 20-2024 Write Offs, sections 357 & 358 Municipal Act 11.13 DS 46-2024 Mary Street Lot 86-88 PLC Report to Council 11.14 DS 48-2024 Removal of Holding - Artisan Ridge 11.16 FES-C 2-2024 Lithium-ion Batteries 11.17 PWCS 112-2024 DWQMS Third Quarter Report

That Correspondence Item CL-C 45-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Darlene Ryan Port Robinson Community Centre Board of Management Resolution regarding Municipally Significant Event Request, BE RECEIVED for information and the following recommendation BE APPROVED: 1. That the Darlene Ryan Port Robinson Community Centre's Pasta Dinner event, held on February 17, 2025, at the Darlene Ryan Port Robinson Community Centre, BE DESIGNATED a Municipally Significant Event.

That Correspondence Item CL-C 47-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Road Safety Advisory Committee Resolution Regarding Traffic Study Request, BE RECEIVED for information and the following recommendations BE APPROVED: 1. That Council DIRECT staff to conduct a traffic study on the intersection of Pine Street South and Sullivan Avenue, and review the Towpath Street and Sullivan Avenue intersection. The following friendly amendment was accepted by the Mayor, and mover and seconder of the motion: That the Motion BE AMENDED to read as follows: That Correspondence Item CL-C 47-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Road Safety Advisory Committee Resolution Regarding Traffic Study Request, BE RECEIVED for information and the following recommendations BE APPROVED: 1. That Council DIRECT staff to conduct a traffic study on the intersection of Pine Street South and Sullivan Avenue, and review the Towpath Street and Sullivan Avenue intersection; 1. That Council DIRECT staff to address safety concerns discussed at the Council meeting; and 2. That Staff REPORT back to Council respecting the costs of conducting the traffic study.

That Correspondence Item CL-C 48-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Road Safety Advisory Committee Resolution Regarding 3-Way Stop Sign Request, BE RECEIVED for information and the following recommendation BE APPROVED: 1. That Council DIRECT staff to report on the potential of adding a 3-way stop sign at the intersection of Pine Street South and Beaverdams Road and to work with the Niagara Region on its implementation.

That Correspondence Item CLK-C 25-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Business Improvement Area Parking Request, BE RECEIVED for information and the following recommendation BE APPROVED: 1. That Council DIRECT staff to waive parking fees at City of Thorold Parking Lots and extend on-street parking time limits to three hours within the Business Improvement Area from December 10 to 31, 2024. The following friendly amendment was accepted by the Mayor, and mover and seconder of the motion: That the Motion BE AMENDED as follows: That Correspondence Item CLK-C 25-2024, being a memorandum from J. Letourneau, Legislative & Municipal Elections Coordinator, dated December 10, 2024, respecting Business Improvement Area Parking Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 9 Request, BE RECEIVED for information and the following recommendation BE APPROVED: 1. That Council DIRECT staff to waive parking fees at City of Thorold Parking Lots and extend on-street parking time limits to three hours within the Business Improvement Area from December 10 11, 2024 to 31 January 1, 2024 2025.

That Correspondence Item DF-C 4-2024, being a memorandum from M. Mauro, Director of Finance, dated December 10, 2024, respecting Accounts Payable to November 28, 2024, BE RECEIVED for information.

That Report DS 49-2024, dated December 10, 2024, respecting Amendment to By-law 150-2012 respecting Parking Restrictions on Multiple Streets in Subdivisions, BE RECEIVED, and the following recommendations BE APPROVED: 1. That Council APPROVE amendments to Schedule “B” of Parking and Traffic By-law No. 150-2012 to reflect the parking restriction signage installed on the following streets within new subdivisions:  Confederation West Community - Elderberry Road, Shellbark Lane, Juneberry Road, White Ash Road, Fox Grape Road, Hawthorn Avenue, Ironwood Court, and Bur Oak Drive  Artisan Ridge - Baker Street, Palace Street, Bruton Street, and Hanover Street, and Huntsworth Avenue  Merritt Meadows - Eastman Gateway, McFarland Street, Andrew Lane, Secord Street, Hansler Road, Days Avenue, Campbell Street, Singer Street, and Hopkins Street  Port Robinson Estates - Doreen Drive, Esther Crescent, Vaughn Drive, Legacy Lane, Alexandra Drive, Froggy Drive, Honey Comb Trail, Smith Road, Seanesy Drive, Sara Drive, Cloy Drive, Beatty Avenue, Steven Drive, Magenta Lane, Lemon Avenue, Melody Lane, Daisy Lane, Blackberry Lane, Lavender Road, Sunflower Crescent, Higgins Avenue, Carnation Terrace, Orchid Avenue, Lilac Lane, and McMillan Place  Rolling Meadows - Barker Parkway, Explorer Way, Charm Place, Victory Drive, Ovation Drive, Frontier Drive, Vanilla Trail, Sun Haven Lane, Ever Sweet Way, Concord Drive, Sugar May Avenue, Buttercream Avenue, Cresthaven Heights, Heritage Way, Velvet Thorol

That Report DF 19-2024, dated December 10, 2024, respecting Insurance Renewal 2025, BE RECEIVED, and the following recommendations BE APPROVED: 1. That the general insurance program for 2025 renewal with BFL Canada at a cost of $1,087,982.52 including taxes BE APPROVED. 2. That the provision for the self-insured deductibles remaining at the $108,000 level for Budget 2025 BE APPROVED. 3. That the program BE MARKETED in 2025 for 2026.

That Report PWCS 92-2024, dated December 10, 2024, respecting St. David's Road Cost Sharing Agreement, BE RECEIVED, and the following recommendations BE APPROVED: Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 12 1. That Council APPROVE the terms of a cost-sharing Agreement with the City of St. Catharines for its share of the costs for the St. David’s Road project; 2. That Council APPROVE Thorold’s portion of the St. David’s Road costs, totaling $392,861.59, excluding HST; and 3. That the Mayor and Clerk BE AUTHORIZED to execute the necessary agreements.

That Report PWCS 109-2024, dated December 10, 2024, respecting Traffic Calming - Niagara Falls Road, BE RECEIVED, and the following recommendations BE APPROVED: 1. That the Traffic and Parking By-law No. 150-2012 BE AMENDED to recognize the installation of an all way stop at the intersection of Niagara Falls Road and Davis Street; and 2. That the Traffic and Parking By-law No. 150-2012 BE AMENDED to reduce the posted speed limit from 50 km/h to 40km/h along Niagara Falls Road.

That Report PWCS 110-2024, dated December 10, 2024, respecting Proposed Hurricane Rd. Lease Agreement with Westover Express Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 13 Pipeline Limited, BE RECEIVED, and the following recommendations BE APPROVED: 1. That Council DIRECT staff to prepare a Lease Agreement for the exclusive use of a portion of the Hurricane Road and South St. N. Unopened Road Allowances by Westover Express Pipeline Limited as described in this report; 2. That Westover Express Pipeline Limited BE REQUIRED to pay for the City’s costs associated with the required Stopping up and Road Closure, Legal Survey and Public Notification process, Legal Fees and Leasehold Improvements; and 3. That Staff BE DIRECTED to prepare a report confirming the terms of the Lease Agreement for Council’s approval at a future meeting.

That Report PWCS 111-2024, dated December 10, 2024, respecting DeCew House Heritage Park - Parking Lot Improvements and Trans Canada Grant Application, BE RECEIVED, and the following recommendations BE APPROVED: 1. That Council APPROVE the plan for phased improvements at the DeCew House Heritage Park and Trail; and 2. That Staff be DIRECTED to work with Friends of Laura Secord to complete the Trans Canada Trail Grant Applications.

WHEREAS the City of Thorold recognizes the importance of its flag as a symbol of unity, identity, and civic pride for all its residents; WHEREAS the City’s flag serves as a representation of the municipality's history, values, and commitment to the community; WHEREAS the flag raising protocol is a matter of public interest, ensuring that the City flag is displayed consistently, and with dignity, in a manner that reflects the City's civic responsibilities; AND WHEREAS the practice of raising other flags at the same time as the City flag has presented challenges regarding visibility, protocol, and respect for the primacy of the City flag; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Thorold enacts as follows: 1. That Staff BE DIRECTED to review City of Thorold’s Community Flag Raising Policy and report back to Council with recommendations to amend the Policy, with an aim of ensuring that the City of Thorold flag remain raised at all times.

That the Motion BE AMENDED as follows: WHEREAS the City of Thorold has enacted a By-law to Regulate Parking; WHEREAS the City recognizes the need to balance parking regulations with the needs of its residents, businesses, and visitors, particularly during special events, holidays, or other designated times of community significance; WHEREAS certain dates throughout the year, such as public holidays, festivals, or special events, may require flexibility in parking regulations to accommodate increased demand or to support local businesses and community activities; AND WHEREAS providing parking exemptions on specified dates can enhance accessibility, promote economic activity, and support the City’s commitment to fostering an inclusive and vibrant community; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Thorold enacts as follows: 1. That Staff BE DIRECTED to review and report back to Council respecting the allowance of certain parking exemptions for the following dates and times: a) From 12:01 am to 11:59 pm on November 11; b) From 12:01 am on December 11 1 to 11:59 pm on December 25 January 1; and c) During community events including Canada Day, Concerts in the Park, the Blues Festival, the Community Market, and other community events held by the City and which the City declares as municipally significant.

WHEREAS security systems, while an important tool for crime prevention and personal safety, can become a source of nuisance or disruption when associated exterior lighting is directed towards adjacent properties and left on continuously, impacting neighboring properties, public spaces, and the environment; WHEREAS the City acknowledges the need to promote effective security measures that do not negatively affect the peaceful enjoyment of properties by residents, visitors, or businesses; WHEREAS the City of Thorold has enacted By-law 123-2007, as amended, being the City’s Property Standards By-law, and has deemed it appropriate to regulate Lighting in the Property Standards By-law; AND WHEREAS the City of Thorold deems it appropriate to review the Property Standards By-law to address exterior lighting for the purpose of ensuring that exterior security lighting is of low intensity, and is used and directed in a manner that minimizes its intrusion and impact onto neighboring properties; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Thorold enacts as follows: 1. That City staff BE DIRECTED to review options to amend By-law 123- 2007, as amended, being the City’s Property Standards By-law, for the purpose of restricting the use of security systems which make use of exterior lighting that is continuously directed towards adjacent properties, and report back to Council.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: 1. A Matter Respecting Advice that is Subject to Solicitor-Client Privilege, Including Communications Necessary for that Purpose, under Section 239(2)(f) of the Municipal Act, 2001, and a A Matter Respecting Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board under Section 239(2)(e) of the Municipal Act, 2001 - Superior Court Application commenced by Parkbridge. 2. A Matter Respecting Personal Matters About an Identifiable Individual under Section 239(2)(b) of the Municipal Act, 2001 - Keefer Mansion RFP for realtor services.

That Confidential Information, dated December 10, 2024, respecting Superior Court Application commenced by Parkbridge, BE RECEIVED, and counsel PROCEED as directed.

That Confidential Verbal Update, dated December 10, 2024, respecting Keefer Mansion RFP for realtor services, BE RECEIVED.

That the Motion be amended to read as follows: That Report PWCS 113-2024, dated December 10, 2024, respecting Upper's Lane Extension - Project Update, BE RECEIVED, and the following recommendation BE APPROVED: 1. That Council DIRECT Staff to continue negotiations with the benefitting parties to confirm the cost sharing principles in the Memorandum of Understanding, until January 31, 2025; and 2. That Staff REPORT to Council at the February 25, 2025 Meeting of Council.

That Report CLK 6-2024, dated December 10, 2024, respecting Request for Proposal, Realtor Services for Keefer Mansion (RFP CLK 2024-02), BE RECEIVED, and the following recommendations BE APPROVED: 1. That Request for Proposal CLK 2024-02, respecting Realtor Services for the City-initiated sale 14 St. David St. W. (“Keefer Mansion”), BE AWARDED to Boldt Realty Inc.; 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts. The following friendly amendment was accepted by the Mayor, and mover and seconder of the motion: That the Motion BE AMENDED to read as follows: That Report CLK 6-2024, dated December 10, 2024, respecting Request for Proposal, Realtor Services for Keefer Mansion (RFP CLK 2024-02), BE RECEIVED, and the following recommendations BE APPROVED: 1. That Request for Proposal CLK 2024-02, respecting Realtor Services for the City-initiated sale 14 St. David St. W. (“Keefer Mansion”), BE AWARDED to Boldt Realty Inc. and the listing agreement be for a period of 6 months; Thorold City Council Open Minutes CL 21-2024 December 10, 2024 Page 22 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That Report CLK 6-2024, dated December 10, 2024, respecting Request for Proposal, Realtor Services for Keefer Mansion (RFP CLK 2024-02), BE RECEIVED, and the following recommendations BE APPROVED: 1. That Request for Proposal CLK 2024-02, respecting Realtor Services for the City-initiated sale 14 St. David St. W. (“Keefer Mansion”), BE AWARDED to Boldt Realty Inc., and the listing agreement be for a period of three (3) months; 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts. The following friendly amendment was accepted by the Mayor, and mover and seconder of the motion: That the Motion BE AMENDED to read as follows: That Report CLK 6-2024, dated December 10, 2024, respecting Request for Proposal, Realtor Services for Keefer Mansion (RFP CLK 2024-02), BE RECEIVED, and the following recommendations BE APPROVED: 1. That Request for Proposal CLK 2024-02, respecting Realtor Services for the City-initiated sale 14 St. David St. W. (“Keefer Mansion”), BE AWARDED to Boldt Realty Inc. and the listing agreement be for a period of three (3) four (4) months; 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That the following by-laws BE NOW READ and DO PASS: 1. Bill 92-2024 – A By-Law to Exempt Block 08050, Plan 59R-18213 From Part Lot Control (144,146,148, and 150 Mary Street) – Industrial Subdivision: A Subdivision of Part Lot 47 and a Part of Original Road Allowance Between Lots 46 and 47; and 2. Bill 93-2024 – A By-Law to Amend Comprehensive Zoning By-law No. 60(2019), for the removal of the Holding ("H") Symbol from Artisan Ridge Phase 2; and 3. Bill 94-2024 – A By-law to Appoint the City of Thorold's Integrity Commissioner; and 4. Bill 95-2024 – A By-Law to Amend By-Law 150-2012, being the City's Parking and Traffic By-Law, to Implement Traffic Control on Niagara Falls Rd; and 5. Bill 96-2024 – A By-Law to Amend By-Law 150-2012, being the City's Parking and Traffic By-Law, Respecting Parking Restrictions on Multiple Streets in Subdivisions; and 6. Bill 97-2024 – A By-Law to Adopt, Ratify and Confirm the Actions of City Council at its Meeting Held on December 10, 2024.