Council

That Council Agenda CL 20-2023, BE ADOPTED, as presented.

That Minutes CL 19-2023, being the minutes of the City Council meeting held on August 1, 2023, BE ADOPTED as presented.

WHEREAS the Niagara Escarpment, from Queenston in the south to Tobermory in the north, has been recognized by the United Nations Educational, Scientific and Cultural Organization (UNESCO) as a World Biosphere since 1990; WHEREAS the Niagara Escarpment Biosphere (NEB) provides a range of very positive returns to Ontarians, including but not limited to promoting biodiversity of both flora and fauna, open landscape, productive agriculture and agri-tourism, traditional Indigenous knowledge and cultural history, eco-system services, a living laboratory for learning, carbon sequestration, climate change mitigation and adaptation; WHEREAS the NEB is integral to the protection and enhancement agenda for the Great Lakes, especially since several of Ontario’s major riverine systems have their headwaters within the NEB that in turn feed into each of Lake Huron, Lake Erie, Lake Ontario and Georgian Bay; Thorold City Council Open Minutes CL 20-2023 September 12, 2023 Page 4 WHEREAS oversight of the NEB has successfully transitioned from the Ontario governmental agency, the Niagara Escarpment Commission to a citizen-centred, not-for-profit organization, namely the Niagara Escarpment Biosphere Network (NEBN); WHEREAS the NEBN has been established as a Co-Leadership model between Indigenous and Non-indigenous leaders, with a key objective of establishing the future direction of the NEBN as a model of delivering on the worthy goals of Canada’s Truth and Reconciliation Commission as well as a

That Staff BE DIRECTED to prepare a report outlining the City's current sump pump program, including how it is currently being implemented, along with how it can be expanded or improved; specifically addressing the request made in the presentation.

That Report PWCS 84-2023, dated September 12, 2023, respecting Consultant Award - South Main Street Bridge Replacement Design, BE RECEIVED and the following recommendations BE APPROVED: 1. That Request for Proposal #102EN9017-RFP1, respecting the South Main Street Bridge Replacement Detailed Design, BE AWARDED to GHD Limited at a contract price of $145,923.00, including contingency and excluding HST; and 2. That the Mayor and City Clerk BE AUTHORIZED to execute the necessary agreements/contracts.

That Correspondence Item CLK-C 70-2023, being a memorandum from N. Debono, Deputy City Clerk, dated September 12, 2023, respecting a Tourism Advisory Committee resolution respecting the establishment of a Visitor Parkette at Bridge-It West Ferry Dock, BE RECEIVED; and That Council DIRECT staff to prepare a report outlining rest area options to promote tourism at the Bridge-It West and East Ferry Docks.

That Report DS 51-2023, dated September 12, 2023, respecting Proposed Zoning By-Law Amendment & Draft Plan of Condominium - Block 26, Barker Parkway (Barker Place) (D14-09- 2023), BE RECEIVED for information.

That Report DS 52-2023, dated September 12, 2023, respecting Proposed Zoning By-law Amendment for 1511 Kottmeier Road (D14-10-2023), BE RECEIVED for information.

That the following Consent Reports BE RECEIVED and the recommendations contained therein, BE APPROVED:  Item 13.1 – CL-C 13-2023 – Correspondence from D. Salvatore, Manager, Public Affairs, Ontario & Atlantic Canada, CN, dated August 14, 2023, respecting request of support for Rail Safety Week  Item 13.2 – CLK-C 67-2023 – Allanburg Community Centre Board of Management (ACCBOM) regarding Thorold Air Cadets  Item 13.4 – CLK 71-2023 – Tourism Advisory Committee Resolution Respecting Refurbishment of "Welcome to Our Historic Downtown" Mural  Item 13.5 – CLK-C 72-2023 – Repeal and Replace Appointments by-law  Item 13.6 – CLK-C 73-2023 – Appointment of Deputy Clerks to Act as Commissioners for Taking Affidavits  Item 13.7 – CWCD 255-2023 – Resolution support by Township of Killaloe, Hagarty and Richards, dated August 15, 2023, supporting the Town of Fort Erie for their resolution regarding: Controls on Airbnb, VRBO and others which affect Municipal Rentals  Item 13.8 – DF 16-2023 – Tracking Statements to June 30, 2023  Item 13.9 – DS 49-2023 – 1375 Egerter Road – Property Rectification - REVISED  Item 13.10 – DS 50-2023 – Removal of Holding (H) - Allanburg Estates Plan of Subdivision (D14-08-2023)  Item 13.11 – DS 53-2023 – Part Lot Control By-laws for Council approval (D27-64-2023, D27-65-2023)  Item 13.12 – PWCS 68-2023 – Emergency Ramp Repair at Darlene Ryan Community Centre  Item 13.13 – PWCS 83-2023 – Second Quarter Drinking Water Quality Management Standard (DWQMS

That Report CLK 8-2023, dated September 12, 2023, respecting Operational Budget Reallocation – Purchase of Computer Equipment, BE RECEIVED and the following recommendation BE APPROVED: 1. That a budget reallocation of $3,865.01 from the Clerk Department’s operating budget, BE APPROVED to purchase necessary office technology and equipment.

That Report CLK 9-2023, dated September 12, 2023, respecting Committee Vacancies, BE RECEIVED and the following recommendations BE APPROVED: 1. That Council DECLARE VACANT the Committee of Adjustment seat formerly held by Mr. Ted Luciani; 2. That staff BE DIRECTED to solicit applicants to fill the Committee and Board of Management vacancies listed in “Appendix A” to Report CLK 9-2023; and 3. That staff BE DIRECTED to prepare a report to Council once advertisements for the vacant seats have closed, which will include recommendations on how to fill the vacancies.

That Correspondence Item CLK-C 68-2023, being a memorandum from N. Debono, Deputy City Clerk, dated September 12, 2023, respecting a Road Safety Committee resolution regarding speed limits on City of Thorold streets BE RECEIVED; That Council DIRECT staff to prepare a report outlining options for assessing speed limits of City of Thorold streets.

That Correspondence Item CLK-C 69-2023, being a memorandum from N. Debono, Deputy City Clerk, dated September 12, 2023, respecting a resolution from the Environment, Climate Change and Biodiversity Advisory Committee (ECCBAC) regarding the proposed Off-leash Dog Park near Beaverdams Road, BE RECEIVED; and 1. That staff BE DIRECTED to incorporate the feedback of the ECCBAC into future reports to Council concerning the proposed Off-leash Dog Park.

That the notice of motion requirements BE WAIVED in accordance with section 11.2 of the Procedural By-law, No. 26-2021. Having received a two-thirds majority, the Mayor declared it,

That Staff BE DIRECTED to prepare a report assessing options to address the matter of apron parking, to be presented to Council on October 3, 2023,

That the motion BE AMENDED to read as follows: 1. That a naturalized walking pathway along the outer perimeter of the new cemetery at Lakeview Cemetery, BE APPROVED in alignment with the cemetery master plan That staff BE DIRECTED to utilize the donation of 400+ young trees and shrubs to be planted by community volunteers from Niagara College and the Niagara Peninsula Conservation Authority on September 27; and 2. That staff BE DIRECTED to provide Council with a report detailing a plan for the planting of these trees at the Lakeview Cemetery and/or any other passive parks, and that the report be brought forward at the September 19, 2023 SPECIAL Council meeting.

That, in accordance with By-law 26-2021, the City of Thorold's Procedure By-law, specifically section 9.2, as the business before Council was not completed by 10:00 p.m., the meeting PROCEED past 10:00 p.m. to allow the consideration of the business before City Council. Thorold City Council Open Minutes CL 20-2023 September 12, 2023 Page 20 Having received a two-thirds majority, the Mayor declared it,

BE IT RESOLVED THAT the Council of the Corporation of the City of Thorold enacts as follows: 1. That members of the committee shall BE REIMBURSED for mileage for business use of their personal vehicle at the rate established by the Canada revenue Agency – Automobile Allowance Rates. Mileage shall be calculated based on the lesser of kilometers from City Hall (or normal City work location) to the destination or kilometres from home to the destination (which is similar to City of Thorold employees and members of Thorold Council Policy 100-12); 2. That committee members’ education and training opportunities BE PAID by the City of Thorold, similar to City of Thorold employees and members of Thorold Council; 3. That committee members have their membership to OCA continued to BE PAID by the City of Thorold; 4. That committee member attendance at conferences/workshops/ seminars/ Conventions, related to the mandate of the committee Thorold City Council Open Minutes CL 20-2023 September 12, 2023 Page 21 and/or committee memberships in professional/municipal organizations or associations, BE REIMBURSED, subject to approval of attendance from the Committee of Adjustment, by resolution, prior to the enrolment date; 5. That the following Conference/Workshops/Seminars/Convention expenses outside Niagara Region BE ELIGIBLE for reimbursement: 1. registration fees 2. mileage allowance in accordance with policy above, economy airfare or train fare (the lesser of the values) 3. meals with recei

WHEREAS other communities and municipal staff have advised that there are some issues with their recently purchased Ice Resurfacers frequently breaking down; WHERAS Council must ensure that taxpayers received value for the two- hundred thousand dollars spent on these machines; Thorold City Council Open Minutes CL 20-2023 September 12, 2023 Page 22 WHEREAS there are other municipalities that have returned purchased machines within the 2 year warranty windows due to the ice resurfaceres frequent breakdowns and reliability issues. THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Thorold enact as follows: 1. That staff BE DIRECTED to provide information respecting what will be done with the two (2) propane ice resurfacers owned by the City, that were in excellent condition prior to the recent replacement purchase; and 2. That staff BE DIRECTED to provide a detailed explanation of why it cost the 9,300 tax accounts in Thorold an extra $50,000 dollars for our ice resurfacer for one arena we have in town, when the consortium (Brock, St Cath. and Thorold) that has approximately 80,000 tax accounts and takes care of two (2) arenas paid $50,000 dollars less.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: Confidential Verbal update respecting A Matter of Commercial and Financial Information, Supplied in Confidence to the Municipality, which if Disclosed, Could Reasonably be Expected to Prejudice Significantly the Competitive Position of a Third Party Organization, Under Section 239 (2)(i) of the Municipal Act, 2001, and A Matter of a Position to be Applied to Negotiations to be Carried on by the Municipality, under Section 239 (2)(k) of the Municipal Act, 2001 - Rental of Meeting Spaces as Office Space for City Staff.

That the Confidential Verbal update respecting A Matter of Commercial and Financial Information, Supplied in Confidence to the Municipality, which if Disclosed, Could Reasonably be Expected to Prejudice Significantly the Competitive Position of a Third Party Organization, Under Section 239 (2)(i) of the Municipal Act, 2001, and A Matter of a Position to be Applied to Negotiations to be Carried on by the Municipality, under Section 239 (2)(k) of the Municipal Act, 2001 - Rental of Meeting Spaces as Office Space for City Staff, BE RECEIVED for information.

That Staff BE DIRECTED to prepare a report for Council at the October 3, 2023 meeting, outlining short term leasing arrangement options, along with cost estimates and timeframes of completion for proposed work at 8 Carlton St. S.

That the following by-laws BE NOW READ and DO PASS:  By-law 145-2023 - A By-Law to Amend By-Law No. 31-2023, Being a By- Law to Establish Certain Offices for the Purposes of the Corporation of the City of Thorold and to Appoint Persons to Hold Such Offices  By-law 146-2023 - A By-Law to Appoint Deputy Regional Clerks for the Purpose of Acting as a Commissioner for Taking Affidavits  By-law 147-2023 - A By-Law to Amend Comprehensive Zoning By-Law No. 2140(97), as Amended, for the Removal of the Holding ‘H’ Symbol from the Property Known as Allanburg Estates (Legally Described as Lots 1-22, Plan 59m-518)  By-law 148-2023 - A By-Law to Amend Comprehensive Zoning By-Law No. 60-2019, as amended, for the Removal of the Holding ‘H’ Symbol from the Property Known as Allanburg Estates (Legally Described As Lots 1-22, Plan 59m-518)  By-law 149-2023 - A By-Law to Exempt Block 34, Plan 59m-502 from Part Lot Control (109, 111, 115, 119 and 121 Alicia Crescent) – Hansler Heights Subdivision, Phase 2  By-law 150-2023 - A By-Law to Exempt Block 40, Plan 59m-502 from Part Lot Control (110, 112, 116 and 120 Alicia Crescent) – Hansler Heights Subdivision, Phase 2  By-law 151-2023 - A By-Law to Adopt, Ratify, and Confirm the Actions of City Council at its Meeting Held on September 12, 2023